Dornubari Vizor December 2, 2023

10 Virtual Conference Platforms That Will Transform Your Event and Drive Post-Event Revenue

The way we connect and gather has transformed thanks to technology. Long ago, you had to travel hundreds of miles to attend a conference, and you even spent thousands trying to host one. Now, many successfully host virtual conferences with less stress and even less money; isn’t technology great?

Virtual conference platforms have emerged as powerful tools that bring people together digitally, allowing them to learn, network, and collaborate in an interactive and immersive environment.

These platforms provide a unique and convenient experience that transcends geographical boundaries, making it possible to host events that attendees can join from the comfort of their devices.

It doesn’t take much to set up a virtual conference; you just need to know what to do and, more importantly, what virtual conference platform to use. Keep reading to get the answers to both.

Rise in Demand for Virtual Events and Conferences

Over the past few years, the demand for virtual events and conferences has skyrocketed. Why? Well, there are several reasons. Firstly, they offer great convenience. Attendees can join from anywhere in the world without the need for costly travel and accommodation expenses. This helps you, as the organizer, have a wider of potential attendees.

Secondly, virtual events allow for greater flexibility in scheduling, enabling participants to attend sessions at their own pace. Lastly, virtual conferences open up opportunities for increased inclusivity and accessibility, as they can accommodate individuals with diverse needs and constraints.

Importance of efficient virtual conference platforms for global connectivity

Efficient virtual platforms play a pivotal role in fostering global connectivity. These platforms play a crucial role in bringing people from different parts of the world together, helping them exchange knowledge, build new connections, and work on projects as if they were in the same room.

Image4

Image Source

By making global connectivity easier and more accessible, these platforms are breaking down barriers and fostering a sense of unity and collaboration among people from diverse backgrounds.

Understanding Virtual Conference Platforms: Core Features

Before hosting an event, you first have to understand the platform you’ll be using and how it works. A virtual event platform incorporates various features that make the online conference experience interactive, informative, and engaging. This is a checklist of features that you must consider before choosing one. Let’s see a few of them:

Easy Registration

With a virtual conference platform, signing up should be easy for the attendees. Just a few clicks, and they should be ready to attend the conference of their choice. It’s all about convenience and efficiency for them, and your job is to ensure that.

User-Friendly Interface

Look for platforms that are easy to use, even for first-time users. Simple buttons and clear instructions can make your virtual experience smooth sailing.

Customizable Branding

Give your conference a personal touch. Look for platforms that allow you to add your own logos, colors, and branding to create a unique virtual environment.

Access from Anywhere

Gone are the days when people had to travel across the country to attend a conference. With virtual conference platforms, they can join in from the comfort of their devices. All they need is a stable internet connection and a device — be it a computer, tablet, or smartphone. The platform you choose must have provision for these different devices.

Live Chat and Q&A

One of the coolest features a virtual conference platform must have is chat and Q&A capabilities. Eventgoers should be able to participate in real-time discussions, ask questions, and get answers from the presenters or fellow attendees. It’s interactive and collaborative learning at its best!

Virtual Networking

They provide opportunities for networking through dedicated virtual networking events or features. Attendees can connect with others, exchange contact information, and expand their professional network.

Personalized Schedules

A Virtual conference platform allows you to create your own personalized schedule. Choose the events or sessions that interest you the most, save them to your calendar, and enjoy a tailor-made conference experience. It’s all about customizing your learning journey.

Security Features

Another key feature is the ability to keep unwanted guests away with robust security features like password protection and secure access codes.

Integration with Third-Party Apps:

Choose platforms that seamlessly integrate with other applications, such as calendar tools, CRM systems, or project management software, enhancing productivity and organization.

Comparison with traditional in-person conferences

Online events offer a host of advantages that make them an attractive and practical alternative to traditional in-person conferences.

Accessibility

One remarkable advantage is their ability to bring people together from all corners of the globe. People are no longer limited by geographic constraints. With just an internet connection, they can attend conferences happening on the other side of the planet.

This accessibility empowers individuals who may have previously been unable to participate in conferences due to travel expenses or physical limitations.

Cost-Effectiveness

Traditional in-person conferences often come with hefty expenses. Venue rentals, catering services, accommodation, and transportation costs can quickly add up. Virtual conferences, on the other hand, provide a more cost-effective solution.

By eliminating the need for physical venues, you can allocate the budget to other essential aspects of the conference, such as enhancing the quality of presentations or bringing in renowned speakers. Also, attendees can save on travel expenses, including airfare, hotels, and meals, allowing a broader audience to participate without breaking the bank.

Environmental Impact

Hosting events virtually has another crucial benefit: reducing the environmental impact. Traditional conferences require attendees to travel long distances, often resulting in carbon emissions from flights, cars, and other modes of transportation. In contrast, virtual conferences significantly decrease the carbon footprint by eliminating the need for travel altogether. So, you are actually saving the planet as you host virtual conferences. That’s sweet.

Benefits of Virtual Conference Platforms for Organizers

Flexibility in Event Planning

Virtual conference platforms offer organizers unparalleled flexibility in planning events. You can easily customize and adapt conference schedules, session durations, and speaker lineups to suit your needs.

With just a few clicks, you can adjust and ensure a seamless experience for all participants. It’s like having a virtual event planning assistant right at your fingertips!

Expanded Audience Reach

Gone are the days when your conference was limited to a specific location or venue capacity. With these platforms, you can reach a global audience from the comfort of your home.

Participants can join your event from anywhere in the world, breaking barriers and fostering connections between people who would have never had the opportunity to come together otherwise. Now, that’s what we call global impact!

Cost Savings

Organizing traditional conferences can be expensive. Venue rentals, travel arrangements for speakers, and catering services can quickly drain your budget. Virtual conference platforms offer a cost-effective alternative.

By removing the need for physical spaces and reducing travel expenses, you can save big on your event budget. This means more resources to allocate towards enhancing the quality of presentations or investing in innovative technologies to make your event truly memorable.

Better Networking Opportunities

Networking is crucial at conferences. You can create virtual networking lounges, facilitate one-on-one video calls, or even organize virtual breakout sessions. The opportunities for meaningful connections are endless, allowing attendees to build valuable relationships that extend beyond the conference duration.

Comprehensive Analytics and Insights

Want to know how well your event is performing? Virtual conference platforms offer robust analytics and insights to help you understand participant engagement, session attendance, and overall event success.

You can track metrics such as attendee interaction, survey responses, and session feedback to gain valuable insights for future planning. This data-driven approach ensures you make informed decisions and continuously enhance the conference experience.

On-Demand Access to Content

Your conference shouldn’t end when the last session concludes. One of the greatest advantages is the ability to provide on-demand access to session recordings and resources. Participants can revisit presentations, catch up on missed sessions, or dive deeper into specific topics long after the live event has ended.

This feature adds incredible value, making knowledge accessible to all and increasing the impact and longevity of your virtual conference. The virtual conference platform you choose must have a library or hub to save all the knowledge.

Benefits of Virtual Conference Platforms for Attendees

Diverse Range of Topics

They cover a wide range of topics, catering to various interests and passions. You can choose which sessions to attend based on your specific areas of interest or explore new subjects that pique your curiosity. This variety ensures that you’re continually engaged and empowered to learn about the things that truly fascinate you.

Engaging Presentations

Gone are the days of dull, one-dimensional presentations. Virtual conference platforms embrace interactive technologies and engaging presentation formats to make learning more exciting. Slideshows, videos, live demonstrations — you name it. These dynamic presentations bring the content to life, keeping you captivated and ensuring that knowledge retention is at its peak. Keep that in mind when

Flexible Learning Environment

They offer a flexible learning environment like no other. You have the freedom to attend sessions at your own pace and in your preferred space. Whether you choose to sit at a desk, cozy up on the couch, or even learn while enjoying a picnic in your backyard, the choice is yours. This flexibility ensures that you’re comfortable, relaxed, and fully immersed in the learning experience.

Networking Opportunities

Virtual conferences may happen online, but that doesn’t mean you miss out on networking opportunities. These platforms provide chat features, Q&A sessions, and virtual networking lounges where you can connect and interact with fellow attendees, presenters, and industry professionals. Networking becomes seamless, allowing you to build valuable connections, exchange ideas, and even discover mentorship opportunities.

Cost-Effectiveness

Attending virtual conferences is a cost-effective way to expand your knowledge. Say goodbye to expenses like travel, accommodation, and meals that come with in-person events. They offer accessible pricing options, making them more affordable and inclusive. So, you can make the most of your budget and explore multiple conferences throughout the year, all without breaking the bank.

On-Demand Content

Most platforms provide on-demand access to session recordings, allowing you to catch up on missed sessions or revisit your favorite presentations. This flexibility ensures that you don’t miss out on valuable content and that your learning experience extends far beyond the conference’s live duration.

Top Virtual Conference Platforms

Now, to the pièce de résistance, let’s look into the various virtual conference platforms in the market starting with the best one.

GroupApp

video conferencing platform

GroupApp is a community platform designed to empower creators, educators, and community leaders in building and managing their online communities.

When it comes to picking the perfect virtual conference platform, GroupApp is your best option because of the following:

Feed

With GroupApp’s dynamic Feed feature, you can fuel pre-event discussions and keep everyone updated with the latest happenings, creating a buzz that’ll have event attendees counting down the minutes until your conference kicks off.

Members

encourage attendee engagement

Making event attendees feel special is key to a successful conference. GroupApp’s Members feature allows your attendees to get profiles speaker bios, and connect in a communal learning environment.

Plus, with its moderation tools, you can keep the conversations flowing smoothly and maintain a positive and productive atmosphere.

Messaging

advanced security features

Networking is the heart of any successful conference. GroupApp’s Messaging feature acts as a good catalyst for building connections.

From attendees mingling with each other to direct interaction with event organizers, this feature ensures that networking feels natural and effortless, bringing people closer and facilitating meaningful collaborations.

Library

best virtual event platform best virtual event platforms

Say goodbye to the hassle of searching for event materials post-conference. With GroupApp’s Library feature, you can effortlessly store and organize all your event content in one easily accessible place.

Attendees can access presentations, documents, and other valuable resources long after the conference ends, allowing them to continue benefiting from the event’s insights and knowledge.

Channel

Best Virtual Conference Software

A successful conference isn’t just about the event itself; it’s about the lasting impact it leaves. GroupApp’s Channel feature creates a dedicated space for pre and post-event engagement and community building among other attendees.

Keep the momentum going even after the conference by steering ongoing discussions, sharing valuable insights, and nurturing a community that continues to thrive long after the final session.

Mobile App

GroupApp also has a mobile app that gives your product the full event’s branding it needs to boost engagement, facilitate networking to improve the attendee experience and help create better events. It is available on both the Google Play Store and Apple store.

Zoom

sponsored sessions

Whether you want to present a PowerPoint, show off a design, or demonstrate a project, Zoom’s screen-sharing feature makes it a breeze. You can collaborate in real time using virtual whiteboards, annotation tools, and text chat.

Need to split participants into smaller groups for discussions or group activities? Zoom’s breakout rooms feature makes it easy to create separate sessions, keeping conversations organized and engaging.

Event attendees can also add virtual backgrounds, whether they want to be at a beach or keep it classy with a professional setting.

Organizers can also record their meetings so they can revisit them later or share them with other attendees who couldn’t attend.

Integration is seamless with popular third-party apps like Google Calendar, Teams, and Slack, and there are collaboration tools like file sharing and co-annotation for enhanced teamwork.

Zoho

virtual event platform

Zoho offers a comprehensive virtual conference solution that simplifies online meetings and events.

With its intuitive interface and user-friendly design, Zoho ensures that even individuals without extensive technical knowledge can easily navigate the platform. Participants can join meetings with just a click, eliminating the need for complex setup processes.

Zoho’s robust security measures prioritize the protection of sensitive information, providing users with a secure and reliable conferencing experience. The platform’s end-to-end encryption and secure data storage ensure that confidential discussions and shared data remain protected from potential security threats.

Whether for small-scale meetings or large-scale events, Zoho’s adaptability and reliability make it an invaluable tool for businesses, educators, and individuals looking to buildmeaningful connections and collaborations.

Demio

best virtual conference platform virtual booths

Demio stands out as a top-tier platform for hosting virtual events. Its user-friendly interface and robust features make it an ideal choice for businesses, educators, and event organizers looking to create impactful online gatherings.

Demio’s intuitive design caters to users of all levels, ensuring a seamless experience for both hosts and participants. With its straightforward setup process, even those new to virtual conferences can quickly grasp how the platform works. The user-friendly interface allows for easy navigation and straightforward access to various tools, eliminating the hassle of complex technical procedures.

Networking plays a crucial role in conferences, and Demio understands its significance. The platform integrates powerful networking tools that enable participants to connect and collaborate seamlessly. Attendees can engage in breakout sessions, join virtual networking events, and even schedule one-on-one meetings.

Big Marker

event registrationlive events

Big Marker empowers users to collaborate, brainstorm, and share ideas in real-time, creating an immersive virtual experience.

One of the standout features of Big Marker is its intuitive interface, designed to be accessible to users of all technological backgrounds. With its simple layout and easy-to-navigate tools, even those new to the virtual conference scene can quickly grasp its functionalities.

Big Marker’s commitment to data security instills confidence in its users, making it a reliable choice for organizations seeking a secure and dependable virtual conferencing solution.

Hopin

on demand events

Hopin’s strength lies in its ability to seamlessly replicate the immersive feel of in-person conferences, offering a virtual space where attendees can network, participate in live discussions, and engage with dynamic content.

Its easy-to-navigate interface makes it accessible to users with varying levels of technical expertise, ensuring that even those unfamiliar with virtual platforms can swiftly adapt and make the most of their event experience.

Hopin ensures flexibility and accessibility, making conferences convenient for all individuals. Regardless of location or time zone differences, participants can access the conferences from the comfort of their homes, schools, or offices.

Cvent

best virtual conference platforms

Of all the mobile event apps, Cvent stands out with its wide range of tools. They have a whole suite of features that are perfect for any type of event, big or small.

Cvent is also impressive in how it seamlessly integrates with other software and tools. It’s like a master connector, making your event planning and management smoother than ever.

You can easily link it up with other systems you use, ensuring all your event-related tasks are centralized and synchronized.

With Cvent, you can dive deep into attendee data, keep a close eye on registration numbers, and analyze attendee engagement levels on the mobile app.

Click Meeting

virtual and hybrid events physical event

ClickMeeting boasts an array of interactive tools that foster engaging and dynamic conference experiences. From live chat and polls to screen sharing and whiteboard features, the platform encourages active participation and collaboration among attendees.

This not only enhances the overall quality of the conferences but also fosters a sense of community and interactivity, mimicking the real-world conference setting in a virtual environment.

You can also personalize your virtual conferences with ClickMeeting’s branding options. This platform allows you to tailor the event to match your brand’s identity. Customize your registration page and waiting room with logos, images, and relevant information.

ClickMeeting provides detailed analytics, granting valuable insights into attendee engagement, participation rates, and feedback. This data empowers you to understand what worked well and what needs improvement.

WebinarJam

virtual conferencing platform

One of the key reasons why Webinar Jam shines is its seamless integration with various marketing tools. This allows organizers to effortlessly manage registrations, engage with attendees, and analyze the event’s success through detailed analytics.

WebinarJam is designed with simplicity in mind, making it accessible for users of all technical backgrounds. From setting up your event to inviting and engaging participants, the platform guides you every step of the way.

From live chat functions to real-time polls and surveys, the platform enables presenters to actively engage with their audience, fostering a sense of community and involvement.

Additionally, its HD video and audio quality ensures a smooth and immersive experience for both hosts and participants, allowing for seamless communication and effective knowledge sharing.

GoToWebinar

virtual event online event

GoToWebinar understands the importance of simplicity and ease of use. Creating and managing your event is easy, even for those who may be unfamiliar with such platforms.

From scheduling your event to inviting participants, GoToWebinar streamlines the entire process, ensuring a smooth and hassle-free experience for both hosts and attendees.

Elevate your virtual conferences with GoToWebinar’s array of interactive features, designed to captivate and involve your audience. With features like live chat, polls, and Q&A sessions, you can foster active participation and engagement.

GoToWebinar empowers you to share your screen, making it easy to deliver visually rich presentations. Additionally, breakout rooms allow for smaller group interactions, encouraging collaboration and networking opportunities among participants.

Advantages and Challenges of Virtual Conferences

Let’s explore the advantages and challenges of virtual conferences, shedding light on the exciting possibilities they bring:

Advantage: Cost Savings and Extended Reach

Virtual conferences bring cost savings and extended reach. Without the need for physical venues and travel expenses, participants can join from the comfort of their homes or offices. This eliminates travel costs and reduces the overall expenses associated with organizing traditional conferences.

Also, virtual conferences break geographical barriers, enabling a broad audience to participate, regardless of their location. It allows for collaborative knowledge sharing on a global scale.

Challenge: Technological Considerations and Infrastructure

While virtual conferences offer numerous advantages, there are inherent challenges. Technological considerations and infrastructure represent one such challenge. Reliable internet connections and access to appropriate technology are essential for successful participation.

Participants and organizers must ensure they have the necessary equipment and technical capabilities to navigate the virtual conference platform effectively. Overcoming these challenges may require adequate planning, technical support, and accessibility accommodations.

Advantage: Increased Accessibility and Flexibility

Virtual conferences open new doors of accessibility and flexibility. Participants who may have faced barriers accessing physical conferences, such as travel constraints or disabilities, can now actively engage in valuable discussions and learning opportunities.

They often provide recorded sessions, allowing attendees to revisit the content at their convenience. The flexibility of accessing sessions at any time promotes a more inclusive and adaptable learning experience.

Challenge: Maintaining Engagement and Networking Opportunities

Sustaining attendee engagement and facilitating networking opportunities can be another hurdle for virtual conferences. In a physical setting, face-to-face interactions and encounters foster connections. Virtual conferences must find innovative ways to replicate these interactions through virtual networking rooms, breakout sessions, and interactive features.

Organizers should also prioritize encouraging active participation through live polls, Q&A sessions, and real-time chat functionalities. By focusing on engagement, virtual conferences can go beyond passive consumption and foster meaningful connections among participants.

Tips for Hosting a Successful Virtual Conference

By now, you probably have made up your mind on the first or next platform to host your virtual event. But hold your horses. Do you really know how to plan, prepare for, and execute a successful virtual conference? If you don’t, you might want to hang around a little more. Create a checklist with the following pointers below and make sure you tick them all off:

Preparing the Conference Agenda and Program

First things first, plan your conference agenda and program. Decide on the topics you want to cover and create a schedule that allows for breaks and interactive sessions. Make sure to include a diverse range of topics that cater to different interests and preferences of your attendees.

Planning the Virtual Conference Platform

Selecting the right virtual conference platform is crucial, as you well know now. Choose a platform that is user-friendly and can accommodate the number of attendees you expect. Make sure to familiarize yourself with the platform’s features and settings to ensure a smooth and seamless experience for all participants. Choose GroupApp.

Engaging and Onboarding Attendees

Before the conference, send out informative emails or newsletters to introduce the conference and provide attendees with the necessary information, such as the schedule, platform login details, and any required materials. Encourage attendees to ask questions and participate actively during the event.

Delivering Captivating Presentations and Sessions

Keep your presentations and sessions engaging and interactive. Use multimedia elements such as videos, images, and interactive polls to keep attendees interested and involved. Encourage speakers to use storytelling techniques to make their presentations more relatable and memorable.

Facilitating Networking Opportunities and Engagement

Create networking opportunities for attendees to connect with each other and with the speakers. Consider organizing virtual breakout sessions, group discussions, or Q&A sessions to encourage active participation and networking among participants.

Replay. Replay. Replay

As said earlier, your conference doesn’t end when everyone leaves. There is a gaping hole and demand for post-event community building. Make sure you send a thank you note to everyone in your new or existing community (yes, there has to be a community), and then add the session replays in a channel in the community that is easily accessible for the event attendees and members of the community.

Getting Attendee Feedback and Improving Future Conferences

Collect feedback from attendees after the conference to understand what worked well and what could be improved. Use this feedback to make necessary adjustments for future conferences. Consider using online surveys or feedback forms to gather valuable insights from your attendees.

Wrapping It Up

As technology advances, video conference platforms are likely to evolve further. Now you know how to host and execute a virtual event successfully and the best virtual conference platform to use. And that platform is GroupApp. Experience the best video conferencing platform in the market; get started today.

Create your free account

Join 1,100+ creators and bring your courses and community together!

No credit card required

All rights reserved . GroupApp