Set your triggers once.
 Your program runs itself.

Build multi-step workflows that respond to member actions — welcoming new students, unlocking content on schedule, re-engaging quiet members, and moving members who finish into a membership.

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Automations

Every workflow is built from three parts.

A trigger that starts it. Actions that execute in sequence. Filters that add conditions.

  • A trigger for every program moment

    A trigger is the event that starts a workflow. Choose from any action a member takes inside your program — enrolling, completing, subscribing, and more.

  • Add as many actions as you need

    Actions are what the workflow does after the trigger fires. Add a single action or several — each runs in order, exactly as you configured.

  • Add filters to control when actions fire

    Filters are conditions placed between steps. The workflow only continues if the filter passes — useful for if/then branching and targeted sequences.

  • Automate actions across your entire stack

    When a workflow step runs, GroupApp automatically fires actions in your connected tools — tagging contacts in Mailchimp or updating your CRM — through native integrations or webhook.

  • Start from a template or build from scratch

    GroupApp includes pre-built workflow templates for the most common program automation scenarios. Pick a template, customize the steps, and publish — or start from a blank workflow and build exactly what you need.

Bulk workflow automation

Run a workflow against members who already qualify.

Workflows normally trigger on future actions. Bulk automation applies one to everyone who already meets the criteria — no waiting for them to act.

  • Apply to your whole existing base at once

    Drop your entire current membership into a welcome sequence, segment assignment, or email campaign in one run.

  • Two run modes

    Run for existing members only, or for existing plus all future members who match — turning any workflow into an always-on automation.

  • Supported for most triggers

    Run bulk automation on the triggers you use most — from plan subscriptions and course completions to segment assignments and event RSVPs.

Workflow history and monitoring

See every execution, every active member, and cancel any workflow in progress.

GroupApp logs every time a workflow fires — who triggered it, when, and what actions ran. View which members are currently active in a workflow at any point, and cancel any execution in progress if needed.

  • Full workflow history log

    Every trigger execution is logged — member name, trigger event, timestamp, and which actions ran. Full audit trail for every workflow.

  • View active members in real time

    See exactly which members are currently progressing through any workflow — and which step they're on.

  • Cancel any execution in progress

    Stop a workflow mid-execution for any member at any time — useful when a member's situation changes and you need to override the sequence.

Automations

Everything else included with Automations.

Additional workflow capabilities built in to every GroupApp plan.

  • Test before publishing

    Run a test of any workflow before setting it live — so you can verify every step fires correctly without affecting real members.

  • Trigger emails and DMs from any workflow

    Send a member an email or direct message the moment a workflow step fires — welcome notes, check-ins, or nudges that go out automatically based on what they do.

  • Delay or wait steps

    Add a wait between steps — minutes, hours, or days — so each action fires on the right schedule instead of all at once.

  • Pause and resume any workflow

    Pause a workflow at any time without deleting it, then resume when ready. Active members in that workflow are held until you resume.

  • Profile field trigger

    Trigger a workflow when a member submits a specific onboarding field — useful for intake-based segmentation and personalized welcome sequences.

  • Multiple condition filters

    Add multiple filter conditions with AND/OR logic, so workflows only continue when very specific criteria are all met simultaneously.

FAQs

They run automatically. Once a workflow is live, it fires on its own every time a member hits the trigger — no manual starting, no monitoring required.

Yes. A single trigger can start multiple workflows at once — so one member action can kick off several automations in parallel.

Yes. Edit any workflow after it's live — adjust the trigger, actions, or filters whenever you need to.

Yes. If a workflow fails, you can rerun it — so a single failure doesn't mean starting over.

You'll be prompted to upgrade your plan to keep running more workflows.

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